You are using an outdated browser. Some of the rich features of this site is not going to function on this browser. Consider updading your browser or using a newer browser.

Special Assistant to the Chief of Staff

  • About the Markle Foundation:

    The Markle Foundation works to realize the potential of technology to achieve breakthroughs in addressing some of the nation’s most pressing issues as well as address the challenges it presents. Markle challenges itself and diverse partners to deploy their varied expertise to identify solutions and achieve systemic change. Today as advanced technology and automation change the very nature of work, Markle’s priority is advancing solutions towards a skills-based labor market that will enable Americans to transition to the opportunities of the digital economy. Markle’s current workforce initiatives—Rework America and Skillful—build on Markle’s previous success in creating the policy and technology architecture that has enabled improvements in healthcare, national security, and access to the Internet.

    The Rework America and Skillful initiatives aim to enable all workers, especially the almost 70% of American adults without a four-year college degree, to have the opportunity to succeed in our increasingly digital labor market. We aspire to make change at the national scale, to accelerate the efforts of others, and to have impact beyond the reach of organizations working alone or in silos. We aim to overhaul how employers hire and train, to reshape how people view their career possibilities, and to unlock career opportunities for millions of people who may otherwise be unable to access the futures they deserve.

    The Rework America’s networks define and advance policies and practices among employers, educators, policymakers, technologists and workers themselves so that all are better equipped to anticipate, adapt to and harness for good the rapid pace of technological change transforming our economy. Specifically, The Rework America Business Network was launched in 2018 with 11 founding large U.S. member companies, which collectively employ approximately 2.2 million Americans. These companies seek to deepen their talent pools of qualified candidates and expand opportunities for people of diverse backgrounds by recruiting and hiring with a focus on individuals’ skills. Member companies also seek to explore how companies can better utilize a skills-based approach when it comes to learning and development.

    Our Skillful Initiative is developing skills-based training and employment practices in collaboration with state governments, local employers, educators and workforce development organizations. Skillful and its partners are working to create a labor market in which skills are valued, and people can more easily access the information and education they need to keep pace with technology’s impact on work. Skillful currently operates in two states, Skillful Colorado and Skillful Indiana, bringing investment, training, tools and innovative methods to augment local workforce development efforts. It formed and facilitates the Skillful State Network, a collaboration among 28 state governors to accelerate the development and deployment of effective skills-based practices to transform their labor markets.

    Job Summaries and Responsibilities: 

    The Markle Foundation is an entrepreneurial and innovative organization with a graphically dispersed team that is committed to creating a skills-based labor market that works for all Americans. We are looking for a strong Special Assistant to the Chief of Staff who will provide excellent support to the Chief of Staff as well as Director, Rework America Business Network. The successful candidate will be adaptable, very detail-oriented, and team-oriented. This role will report to the Chief of Staff. The candidate should expect to join a collegial organization that places a high premium on intellectual curiosity and collaboration.

    Special Assistant to the Chief of Staff will provide high level of administrative assistance primarily to the Chief of Staff and provide calendar management, travel, expenses support to Director, Rework America Business Network, by prioritizing and adjusting workloads to ensure smooth operations.

    Strategic Planning & Organizing
    Coordinate, prioritize, and trouble-shoot inquiries to ensure productivity and responsiveness of Chief of Staff. Anticipate needs. Create daily and weekly plans.
    Schedule meetings and handle the communication of priorities and needed actions for the Chief of Staff. Manage calendar for Director, Rework America Business Network.
    Handle administrative responsibilities such as booking travel, expense, and travel reimbursements, with a strong sense of attention to detail. Update salesforce database as needed for contacts and meetings.
    Support the Leadership Team in coordination, logistics, and strategic planning.
    Communication & Research
    Handle confidential information with tactfulness and discretion.
    Support with preparation for and follow up on internal and external meetings, including public engagements.
    Research and accurately synthesize information to support the Chief of Staff, with a focus on policy.
    Support with Project Management
    Create, edit, and maintain schedule of meetings, to dos, and deadlines, and correspondence in Microsoft office programs.
    Manage, track ,and coordinate activities and tasks.
    Provide regular updates on current projects by gathering information from project managers and leaders, prompting them for any necessary actions.
    Support with Team Coordination
    Coordinate with teams across the organization proactively. Identify appropriate meeting participants; work with appropriate teams to prepare and/or manage the preparation of reports, briefings, other documents, and responses on tactical and strategic issues, as necessary.
    Other administrative duties and cross team support as needed
    This position requires wearing many hats and bearing responsibility to carry out a variety of projects across the organization.
    Required Competencies: 
    Critical Skills and Competencies Considered:
    Competencies Bullets: 
    Bold Preface: 
    Writing
    Bullet Text: 
    Demonstrated ability to draft clear and concise letters and emails. Good proofreading skills.
    Bold Preface: 
    Communication Skills
    Bullet Text: 
    Ability to communicate effectively to various audiences in-person, over the phone, and in writing. Excellent communication, relationship management. Must know how/when to report up the chain of command and seek management oversight.
    Bold Preface: 
    Research
    Bullet Text: 
    Ability to identify and accurately synthesize information from reliable sources.
    Bold Preface: 
    Judgment and Decision Making
    Bullet Text: 
    Ability to research, apply judgment, and formulate a point of view or recommendation. For example, identifying potential vendors, evaluating options and bringing a recommendation to the principal (making travel arrangements, coordinating events, etc.). Has discretion and ability to maintain confidentiality at all times. Ability to handle sensitive information with tact and to maintain confidentiality Professional demeanor with ability to interact with others with tact and diplomacy.
    Bold Preface: 
    Team player
    Bullet Text: 
    Excels in an open office environment. Effective and efficient at balancing the needs of numerous team members. Ability to interface with all levels within the organization. Must be a team player with good people skills. Patience and excellent oral communication skills—maintaining composure, effectiveness, and flexibility under pressure.
    Bold Preface: 
    Microsoft Office
    Bullet Text: 
    Proficiency using Microsoft Outlook, Word, Excel, and PowerPoint
    Bold Preface: 
    Project support
    Bullet Text: 
    Ability to think through a project, define a process and timeline, and oversee its completion.
    Bold Preface: 
    Time Management
    Bullet Text: 
    Good time management skills. Superior planning, organization, analytical and decision-making skills. Ability to work on multiple concurrent projects. Ability to respond appropriately to pressures, deadlines, and frequent changes in schedules and priorities; Nimble and flexible.
    Bold Preface: 
    Passion for the Skillful mission and value
    Bullet Text: 
    Displays a curiosity and passion for the mission at hand.
    Bold Preface: 
    Data-base Software
    Bullet Text: 
    Experience and comfort using database software such as Salesforce.
    Bold Preface: 
    Troubleshooting Office Equipment
    Bullet Text: 
    Ability to troubleshoot and solve common problems arising with office equipment such as printers, AV equipment, and phone systems.
    Bold Preface: 
    Experience
    Bullet Text: 
    Prior experience in a not-for-profit, foundation or public sector institution preferred but not essential.
    Job Details: 
    Location: 
    Washington D.C.
    Title: 
    Special Assistant to the Chief of Staff
    Reports to: 
    Chief of Staff
    Term: 
    Full-time
    Apply: 
    Please submit your resume and cover letter to [email protected]
    Markle is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All applicants receive consideration for employment without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations and marital status.

Apply Here

Files must be less than 2 MB.
Allowed file types: pdf doc docx.
Files must be less than 2 MB.
Allowed file types: pdf doc docx.